Departmental Foundation Training Course [1st Batch] for The Officials of Power Grid Company of Bangladesh Ltd. (PGCB)
Course Advisor: | --- |
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Course Director: | --- |
Assistant Course Director: | --- |
Course Coordinator: | --- |
Result
DEPARTMENTAL FOUNDATION TRAINING COURSE
for
The Officials of Power Greed Company of Bangladesh Ltd. (PGCB)
28 May 2016– 01 June 2016
COURSE GUIDELINES
Bangladesh Institute of Administration and Management (BIAM) Foundation
63, New Eskaton, Dhaka-1000
Course Administration
Md. Nurul Islam
Director General
&
Course Advisor
Dr. Kazi Anowarul Hoque
Director (Training)
&
Course Director
Md. Abdul Wahab Rashed
Assistant Director (MER)
&
Assistant Course Director
Saira Parveen
Course Coordinator
Background Information
A. About BIAM Foundation:
Bangladesh Institute of Administration and Management (BIAM) Foundation is one of the leading training institute of the country established in 1992 for providing professional and career development training in the field of development administration and management. Later on, the institute was converted into a Foundation by a government resolution in November 2002. It is a self financed associate organization of the Bangladesh Administrative Service Association. BIAM Foundation is mandated for enhancing professional skills, expertise and performance of the members of Bangladesh Civil Service (Administration) Cadre as well as other public and private organizations of the country.
i) Vision :
BIAM strives to become a leading and unique training institution for developing capable, motivated, effective, efficient and proactive human resources.
ii) Mission :
To organize and offer effective, efficient and need based programs in training, research and consultancy for developing capacity of the trainees.
iii) Objectives :
- To provide training for developing responsible and motivated human resources and to improve organizational performance with a view to accelerating the growth and sustainable development of the country.
- To conduct appropriate training to inculcate a spirit of lifelong learning for both public and private sectors personnel which enable them to respond effectively to the changing environment
- To establish and maintain educational institutions for ensuring quality education from preprimary to higher secondary levels.
- To provide comfortable, affordable and homely accommodation to trainees while undergoing training in BIAM.
- To provide special assistance to the members of the Bangladesh Administrative Service Association for improving their skill, capacity and leadership qualities.
- To publish journals, on behalf, of the Bangladesh Administrative Service Association for improving creativity and innovativeness of its members.
iv) Core Values of BIAM:
- People: We value them
We value the people we serve as well as the personnel working in BIAM Foundation. Developing them to their fullest potential-respecting them, honoring their abilities, harnessing their talents and making BIAM Foundation a centre of excellence to learn and work in it.
- Integrity: We uphold the truth
We always uphold truth and fairness. We value honesty, stand up for what we believe in, take personal responsibility for what we do, and always contribute our best.
- Quality: Our motto
We always try to deliver prompt, effective and efficient services with the highest level of professionalism.
- Effectiveness and Efficiency: We promote
We strive to demonstrate the highest level of transparency and accountability in our administrative, managerial and academic activities.
- Partnership: We believe
BIAM Foundation believes in joint participation of public and private sectors personnel that could be mutuality beneficial to all. We also strive to promote local and international partnership and networking.
B. Facilities in BIAM:
As a multi-faceted organization, BIAM Foundation offers an excellent academic environment with all modern facilities for creating a center of excellence.
i) Session rooms
For organizing training, workshops, seminars and conferences there are seven air-conditioned modern training rooms with projectors, white boards and other logistic. Each training room can accommodate 30-60 persons. Besides, one multi purpose hall with 200 persons capacities and one modern auditorium with 575 persons capacities provide added advantage for organizing larger events.
ii) Computer Lab
To facilitate training and computer use efficiently, there are three air-conditioned Computer Lab having capacity of 25-40 persons each.
iii) Language Lab
To increase English Language skills BIAM’s air-conditioned Language Lab is well equipped with modern facilities for 40 persons at a time.
C. About the Departmental Foundation Training Course (DFTC)
BIAM is mandated to impart Training on Human Resource Management (HRM) for the government officials of different strata. In response to the mandated provisions, BIAM Foundation is going to organize Departmental Foundation Training Course for Assistant Manager and Junior Assistant Manager of Power Greed Company of Bangladesh Ltd. (PGCB). This is the 1st Batch of DFTC for Assistant Manager and Junior Assistant Manager of PGCB in BIAM Foundation.
Duration of Course:
It is a Thirty Five (35) days long departmental foundation training course for six (6) days a week and usually there will be three or four session every day. However additional session may be arranged if and when necessary. The training is residential and the participants are required to stay at the dormitory of the Institute.
ii) The Course Objectives:
The broad objective of the training course is to create skilled, committed, well-groomed and proactive officers to cater the demand of the clients and stakeholders of PGCB.
At the end of the course, the participants will be able to:
- Learn mission, vision, goals, objectives & reforms initiative in power sector.
- Clear conception of department’s technical works.
- Learn the issues of day to day official correspondence, managerial finance; Analyze financial statements, familiar with budget and budgetary control and Techniques for long term investment decision.
- Adhere to the basic administrative norms, rules, policies and procedures of a PGCB officer.
- Understand the basic component of performance management system and other job related terms & conditions.
- Learn the various dimensions and practices in power sector and its organizational development to cope with the changing environment in national and global perspectives.
- Acquire the specific knowledge on Project Management and Procurement Rules.
- Maintain high standard of management capability which will foster to achieve the goals of PGCB.
iii) Training Methodology:
The training methodology of the course includes lecture and discussion, case study, group discussion, film show, study tour/field visit and extension lecture etc.
iv) Medium of Instruction:
The medium of instruction will be English and Bangla. However, use of English will be emphasized. The Center encourages the participants to develop their oral and written English skills. It is expected that they engage themselves in free conversation in English as much as possible during the entire period of their stay at BIAM.
v) Knowing Each Other:
As part of the tradition of Departmental Foundation Training, there will be a number of KEO sessions during which participants will introduce themselves with others using a standard format, designed by Course Administration.
vi) Course Contents:
The course contents are being continuously reviewed and updated by the BIAM faculty. To meet the training needs of the participants, the contents of the course have been segmented into the following major areas:
01 : Bangladesh Studies.
02 : HRM, Company Affairs and QMS of PGCB.
03 : Accounts, Finance and Audit.
04 : Office Management & Communication.
05 : Organizational Behavior.
06 : Study Tour.
vii) Extension Lecture:
Extension lecture will be held in the evening. These lecturers will dwell upon the issues of national/international importance and offer the participants an opportunity to interact and share experience with senior government officials and noted personalities. A number of extension lectures are conducted with external resource persons. The external resource persons, usually being the top civil servants of the government, share their experiences with the participants. With such exposures, the participants are expected to be well-groomed as career civil servants.
D. Examination and Evaluation:
i) BIAM follows a two-way evaluation method. The learning achievements of the participants are assessed through their active participation, different tests, oral presentations and take-home exercises. The participants, on the other hand, evaluate performance of the resource persons of the course during each session and the overall course at the end of the training program.
The participants are evaluated on 900 marks in total. Marks are distributed as follows:
Written Test and Exercise |
800 |
PT & Class Room Attendance |
50 |
DG’s Evaluation |
50 |
Total = |
900 |
ii) Evaluation of Participants:
The National Training Policy for government officials has made it mandatory that all participants in a training course are graded on the basis of their performance and reports are forwarded to the concerned administrative Ministries/Divisions for retention in the officers’ dossiers. All assessments are based on a quantitative scale and graded in the following way:
Percentage of Marks |
Grading |
90 and above |
AA (Outstanding) |
80-89 |
A+ (Very good) |
70-79 |
A (Good) |
60-69 |
B+ (Above average) |
50-59 |
B (Average) |
E. Discipline to be followed:
A strict conformity with the rules of the Institute is important for successful completion of the course. Violation of any rules, activities subversive to discipline or code of conduct, adoption of unfair means in the examinations or unauthorized absence by any participant will render him/her liable to disciplinary action. The course authority and the evaluation authority may visit the dormitory at any time and check the presence of the participants.
- No smoking or Taking Drugs and Alcohol:
The Institute has been declared as a Non-Smoking Area. No participant is allowed to smoke in the campus. Drugs and alcohol taking is strictly prohibited and any participant found violating these norms would be seriously dealt with.
ii) Dress Code:
In classrooms and other formal sessions, the male participants will have to wear light-colored full-sleeve shirts, full pants, shoes and the tie. Female participants will wear three pieces or sharees. The male participants, who will not wear ties because of religion, will have to wear sherwani, pajama and shoes. All participants must wear the name badge in all occasions.
F. Miscellaneous
i) Interpersonal Relations:
One of the objectives of the Foundation Training Course is to develop interpersonal relations and foster team spirit among the officers through interactions. This will create an attitude of cooperation and fellow feeling among the officers of different batches.
ii) Meeting Faculty Members:
No participant shall meet or otherwise be called by any faculty members in their office room. In case of urgency, the meeting between the participant and the faculty member may be held in course office intimating the course administration. Course administration will brief the participants accordingly and arrange the interview as and when necessary.
iii) Committee Activities:
The participants will be encouraged to form various committees among themselves. These committees will manage different activities of the course.
G. Requirements of the Course
Successful completion of the course demands strict adherence to the following conditions:
- Meet and complete all standards and formalities inside the classroom, such as academic exercises, examinations, seminars, group discussion, etc.;
- Attend all instructional sessions regularly and other activities punctually, preferably at least five minutes earlier than the scheduled time;
- Stay compulsorily in the dormitory of the Institute and abide by the rules and regulations thereof;
- Abide by the rules of the Institute; maintain strict discipline and code of conduct.
Success or failure in meeting the above requirements will be reflected in the pen-picture of the participants.
Course Contents
Module: 01: Bangladesh Studies. Marks: 50
Sl. No. |
Subject |
Session Code |
Session Hour |
01. |
Historical Background of Bangladesh and Liberation War |
1.01 |
02 hrs |
02. |
Introduction to Bangladesh Constitution and Fundamental Principles of State Policy |
1.02 |
02 hrs |
03. |
The National Flag, Anthem, Emblem Rules and Warrant of Precedence |
1.03 |
02 hrs |
04. |
Human Rights and Fundamental Rights |
1.04 |
02 hrs |
05. |
Evaluation Test |
1.05 |
01 hrs |
Total = |
09 hour |
Module: 02: HRM, Company Affairs and QMS of PGCB. Marks: 100
Sl No. |
Topics |
Session Code |
Session Hour |
01. |
Vision, Mission, Goals, Objectives & Reform Programs of Power Sector |
2.01 |
02 hrs |
02. |
Theories & Functions of Organization Management |
2.02 |
02 hrs |
03. |
Vision, Mission, Goals & Objectives of PGCB |
2.03 |
02 hrs |
04. |
Organogram of PGCB |
2.04 |
02 hrs |
05. |
Responsibility of Assistant Manager and Jr. Assistant Manager |
2.05 |
|
06. |
PGCB as a Public Limited Company |
2.06 |
02 hrs |
07. |
Present Situation of Corporate Governance in PGCB Ltd. as per instruction given by Bangladesh Securities Exchange Commission |
2.07 |
|
08. |
Introductory Concepts of Service Rule, PGCB |
2.08 |
02 hrs |
09. |
HR Planning |
2.09 |
02 hrs |
10. |
Recruitment & Selection Process: Interview Techniques |
2.10 |
|
11. |
Job Analysis |
2.11 |
02 hrs |
12. |
Job Design |
2.12 |
|
13. |
Training and Development |
2.13 |
02 hrs |
14. |
Performance Management System & Key Performance Indicators (KPI) of PGCB |
2.14 |
02 hrs |
15. |
Promotion Policy of PGCB |
2.15 |
02 hrs |
16. |
Pay scale, Time scale & Selection grade |
2.16 |
|
17. |
Seniority, Fixation & Annual Increment |
2.17 |
|
18. |
Fringe Benefits (Electricity bill, Gratuity, Group Insurance & Tiffin bill etc) |
2.18 |
02 hrs |
19. |
Shift duty allowance, Additional charge allowance & Honorarium |
2.19 |
|
20. |
CPF Rule |
2.20 |
02 hrs |
21. |
Medical Rule |
2.21 |
|
22. |
Procedure of Termination, Resign & Retirement |
2.22 |
02 hrs |
23. |
Settlement of Final Payment |
2.23 |
|
24. |
Misconduct, Disciplinary Procedure, Punishment & Appeal Procedure |
2.24 |
02 hrs |
25. |
Participation & Welfare fund Management |
2.25 |
02 hrs |
26. |
Residential Accommodation Policy & House Rent |
2.26 |
|
27. |
Total Quality Management |
2.27 |
02 hrs |
28. |
QMS &ISO 9001:2008 |
2.28 |
|
29. |
National Integrity Strategy and the Standard Operating Procedure |
2.29 |
02 hrs |
30. |
Criminal Case Handling, FIR & GD |
2.30 |
02 hrs |
31. |
Fire & Safety |
2.31 |
|
32. |
First Aid System |
2.32 |
|
33. |
Good Governance and PGCB |
2.33 |
02 hrs |
34. |
Compensation Benefits & Reward Management |
2.34 |
02 hrs |
35. |
Essential Provisions of Labour Law |
2.35 |
02 hrs |
36. |
Industrial Relations |
2.36 |
02 hrs |
37. |
Occupational Health Safety and Environment Management |
2.37 |
02 hrs |
38. |
Evaluation Test |
2.38 |
02 hrs |
Total = |
50 hrs |
Module: 03: Accounts, Finance and Audit. Marks: 100
Sl No. |
Topics |
Session Code |
Session Hour |
01. |
Functions of Accounts & Finance Department |
3.01 |
02 hrs |
02. |
Delegation of Financial Administration |
3.02 |
|
03. |
Project Accounting & Reconciliation of Account Current with Bank Account |
3.03 |
02 hrs |
04. |
Preparation of Project Completion Report |
3.04 |
|
05. |
Budget Procedure & Budgetary Control |
3.05 |
02 hrs |
06. |
Contractors Payment Process (FC+LC) |
3.06 |
02 hrs |
07. |
Accounting System of PGCB for different GMDs; Projects & other Offices |
3.07 |
02 hrs |
08. |
Billing & Accounting System of Wheeling bills & OPGW, Recording procedures, Reconciliation with different Customers & Calculation of revenue sharing of BTRC |
3.08 |
|
09. |
Salary Tax assessment |
3.09 |
02 hrs |
10. |
CD/VAT Payment System of PGCB |
3.10 |
|
11. |
Rules of Tax & VAT Deducted at Source |
3.11 |
02 hrs |
12. |
TA/DA Overtime, Medical Reimbursement & Leave Encashment Process |
3.12 |
02 hrs |
13. |
Rules of Tax Return as per ITO-1984 |
3.13 |
02 hrs |
14. |
Project Finance- GOB (Fund Release/ Withdrawal/ Refund) |
3.14 |
|
15. |
VAT System in Bangladesh |
3.15 |
02 hrs |
16. |
Changes in Finance Act 2015-16 (Income Tax, VAT & CD) |
3.16 |
|
17. |
Preparation of Financial Position of PGCB & Reporting according to related AIS & IFRS |
3.17 |
02 hrs |
18. |
Accounting Procedure of CPF & WPPF of PGCB |
3.18 |
02 hrs |
19. |
LC opening, Amendment process; Payment procedure & its recording process |
3.19 |
02 hrs |
20. |
Project Finance-Donor (Fund Release/Withdrawal/ Refund) |
3.20 |
|
21. |
Calculation of Deferred Tax & Perquisite |
3.21 |
02 hrs |
22. |
Management of Fixed Asset & Inventory According to Related IAS & IFRS |
3.22 |
|
23. |
Loan Management System & DSL Payment System of PGCB |
3.23 |
02 hrs |
24. |
Loan reporting process; Preparation of Loan summary & Calculation of Forex gain/ Loss and its reporting process |
3.24 |
02 hrs |
25. |
Overview of Public Procurement Act & Rules-2008, Different Procurement Methods |
3.25 |
02 hrs |
26. |
Standard Tender Documents for Goods, Works & Services |
3.26 |
02 hrs |
27. |
Project Progressive Reporting (Internal & External) Monthly of Power Division/IMED |
3.27 |
02 hrs |
28. |
Advanced Communication Skill development for Managerial Perspective |
3.28 |
|
29. |
Classification of Audit, Audit Plan and Audit observation Preparation |
3.29 |
02 hrs |
30. |
Reporting Standards for Financial & Regularity audit, Audit Procedure and Internal Audit Check list |
3.30 |
02 hrs |
31. |
Project Office Check list, GMD Office Check list & Settlement of Audit observation (Internal, Works, FAPAD Audit) |
3.31 |
02 hrs |
32. |
Internal Audit & Procedure, Audit Objection & Board Sheet Reply |
3.32 |
02 hrs |
33. |
Evaluation Test |
3.33 |
02 hrs |
Total = |
48 hrs |
Module: 04: Office Management & Communication. Marks: 100
Sl No. |
Topics |
Session Code |
Session Hour |
01. |
Listening Skills |
4.01 |
02 hrs |
02. |
Writing Skills |
4.02 |
02 hrs |
03. |
Art of Speaking |
4.03 |
02 hrs |
04. |
File Management (Opening Files, Docketing and Indexing) |
4.04 |
02 hrs |
05. |
Noting, Drafting and Summery Writing |
4.05 |
02 hrs |
06. |
Different Forms of Written Communication & Techniques of Communication |
4.06 |
02 hrs |
07. |
Letter Writing & Precautionary Measures to Avoid Mistakes to Write Formal Official Letters |
4.07 |
02 hrs |
08. |
Conducting Meeting, Writing Working Paper and Art of Writing Minutes |
4.08 |
|
09. |
Office Inspection and Report Writing |
4.09 |
02 hrs |
10. |
Citizen Charter |
4.10 |
02 hrs |
11. |
Management Information System |
4.11 |
02 hrs |
12. |
Evaluation Test |
4.12 |
02 hrs |
Total = |
21 hrs |
Module: 05: Organizational Behavior. Marks: 100
Sl No. |
Topics |
Session Code |
Session Hour |
01. |
Dynamics of Organization Behavior |
5.01 |
02 hrs |
02. |
Corporate Culture & Business Ethics |
5.02 |
02 hrs |
03. |
Motivation & Human Relation in Organization |
5.03 |
02 hrs |
04. |
Group Dynamics & Team Building |
5.04 |
02 hrs |
05. |
Negotiation Skills & Conflict Management |
5.05 |
02 hrs |
06. |
Anti Corruption Intervention in Bangladesh |
5.06 |
02 hrs |
07. |
Manners & Etiquettes |
5.07 |
02 hrs |
08. |
Time Management and Work Planning |
5.08 |
02 hrs |
09. |
Change Management & Leadership |
5.09 |
02 hrs |
10. |
Professional Integrity : Morality, Ethics & Values |
5.10 |
02 hrs |
11. |
Problem Solving & Decision Making Process |
5.11 |
02 hrs |
12. |
Right to Information Act-2009 |
5.12 |
02 hrs |
13. |
Evaluation Test |
5.13 |
02 hrs |
Total = |
26 hrs |
Module: 06: Bangladesh Studies. Marks: 50
Sl. No. |
Subject |
Session Code |
Session Hour |
01. |
Study Tour |
6.01 |
03 days |
Total = |
03 days |
Tentative Schedule of Daily Activities
Time |
|
Activities |
06:00 – 07:00 am |
|
Physical Exercise |
|
07:30 – 08:30 am |
|
Breakfast |
|
09:00 – 11:00 am |
|
Classroom Session |
|